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Event Coordinator

Marketing Department | Remote (Midwest)

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Overview & Summary:

The Event Coordinator supports the planning and execution of C3’s private B2B events—regional networking events, webinars, and our annual C3 Tech Summit (500+ attendees). This is an entry-level, fully remote role designed for someone who is organized, detail-driven, and energized by bringing experiences to life. You’ll own day-to-day coordination for many of our smaller events and support our Events Manager on larger programs (Tech Summit and Executive Retreats). Your focus is making sure timelines stay on track, logistics are buttoned up, attendee and asset details are accurate, and communications go out cleanly and on time. This role requires ~25% travel during peak season (May–November) to support events across Michigan, Indiana, Wisconsin and the Chicagoland area—typically 1–2 nights at a time.

Company Overview

C3 Technology Advisors is where innovation meets impact. We guide enterprises to smarter decisions in CX, complex connectivity, and cybersecurity powered by superior insights, a proven process, and a people you can trust. Our culture is electric, fueled by curiosity, ingenuity and action, confidence, extreme ownership and deep care for the success of others. Here, you don't just work in tech, you help shape the future of it.

Key Responsibilities:

Event logistics (regional events & webinars): Coordinate the operational details that keep events running smoothly - venue research and booking, coordinating event service providers (catering, AV, etc.) for smaller events, shipping materials, managing run-of-show details, and supporting virtual event setup and execution.
Support flagship programs: Assist with execution for larger events like the C3 Tech Summit and select retreats—helping with operational coordination, timelines, attendee flow, and on-site needs under the direction of the Events Manager.
Timeline & task management: Own event project plans and task lists in our project management platform. Ensure tasks are assigned, deadlines are met, details don’t slip, and risks are flagged early.
Attendee tracking & reporting: Maintain RSVP lists, registration tracking, check-in lists, and post-event attendance data (e.g., in Smartsheet/CRM). Help compile post-event metrics and feedback so the team can measure success and improve the next event.
Event communications: Coordinate event-related email sends and updates (invites, reminders, logistics details, and post-event thank you messaging). Partner with the marketing team to keep landing pages and thank-you pages accurate and up to date.
Supplier sponsor coordination: Support event sponsorship operations with our Suppliers (solution providers in our portfolio) and Premier Partners—collect logos/assets, manage sponsor prep details, send confirmation/prep/thank-you communications, and help ensure sponsor deliverables are executed smoothly.
Budget & documentation support: Help keep internal event documentation current (budget trackers, templates, checklists, sponsor trackers). Support invoice/purchase tracking and general event documentation hygiene.
On-site event support: Travel to select events to assist with day-of execution—set-up support, check-in, coordinating with venue staff, troubleshooting details, and helping ensure an excellent attendee experience.

Required Qualifications:

High school graduate or equivalent
Bachelor’s degree in Business, Communications, Marketing, or related field
Strong written and verbal communication and interpersonal skills, with the ability to build rapport quickly
Ability to conduct professional conversations with executives and decision-makers.
Highly organized with strong attention to detail and follow-through
Demonstrates C3 core values: Extreme Ownership, Confidence, Curiosity, Deep Caring for the Success of Others, Ingenuity & Action.
U.S. Citizen or legal to work in the U.S.

Preferred Qualifications:

Prior experience with designing and running B2B campaigns
Experience with Hubspot, Sales Navigator, Outlook, and Microsoft Office

Careers

Benefits

We provide a unique set of benefits to our Advisors that enable them to grow their customer base with confidence.

Salary (Full Time)

We are focused on competitive compensation for all of our positions. Enjoy 2 consistent monthly paychecks.

Comprehensive Health Coverage

C3 pays 100% of employee premiums for medical, dental, and vision coverage, prioritizing your well-being.

Retirement Security

C3 is committed to life now and after retirement, as such, C3 automatically contributes 3% of employee salary to 401(k) no matter what the employee contribution rate is.

Flexible PTO

We believe in work-life balance, so we offer flexible paid time off to recharge and focus on what matters most.

Generous Life Insurance

We provide $50k in employer-paid life insurance, with options for additional voluntary coverage to give you peace of mind

Remote Flexibility

As a fully remote company, we give you the flexibility to work from anywhere while fostering collaboration through team events and summits.

Continuing Education Budget

To support your growth, we provide a dedicated budget for continuing education and professional development.

Annual Expense Budget

We provide an annual budget to help you build strong relationships with clients through meaningful experiences.

Employee Funded Benefits

We are focused on you, even in times of hardship. Including Long-Term Disability, HSA, and Pet Insurance

Maternity + Paternity Leave

For when the newest, littlest C3 team member joins, we will provide you time away.

Salary (Full Time)

We are focused on competitive compensation for all of our positions. Enjoy 2 consistent monthly paychecks.

Comprehensive Health Coverage

C3 pays 100% of employee premiums for medical, dental, and vision coverage, prioritizing your well-being.

Retirement Security

C3 is committed to life now and after retirement, as such, C3 automatically contributes 3% of employee salary to 401(k) no matter what the employee contribution rate is.

Flexible PTO

We believe in work-life balance, so we offer flexible paid time off to recharge and focus on what matters most.

Generous Life Insurance

We provide $50k in employer-paid life insurance, with options for additional voluntary coverage to give you peace of mind

Remote Flexibility

As a fully remote company, we give you the flexibility to work from anywhere while fostering collaboration through team events and summits.

Continuing Education Budget

To support your growth, we provide a dedicated budget for continuing education and professional development.

Annual Expense Budget

We provide an annual budget to help you build strong relationships with clients through meaningful experiences.

Employee Funded Benefits

We are focused on you, even in times of hardship. Including Long-Term Disability, HSA, and Pet Insurance

Maternity + Paternity Leave

For when the newest, littlest C3 team member joins, we will provide you time away.

A word from Current C3 Employees

C3’s long-term focus sets our team apart from others in technology consulting. Everything we do is focused on creating consistent, sustainable growth for you, our business, and our customers. We prioritize collaboration, relationship building, and a deep caring for the success of others.

Pillars of C3's Culture

Curiosity

We aren’t content with the status quo or being told how it’s always been done. Our curiosity drives us to continually learn, grow, and use our knowledge to make things better.

Confidence

Because our knowledge is the result of experience, we are always confident in our recommendations and partnerships.

Ingenuity & Action

Nobody comes to C3 to solve simple problems. Our clients need creative solutions that can’t be found through an internet search or a transactional relationship.

Extreme Ownership

C3 owns our results and constantly looks inward to understand how we can better ourselves. By taking control through ownership, we better ourselves and our relationships.

Deep Caring for the Success of Others

We seek to improve things not only for ourselves, but for our colleagues, clients, and partners. This care for the success of others empowers and sets us apart from “Me first” consultants.